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What’s new for SharePoint – April 2025
April brought an impressive batch of SharePoint updates, and two of them really caught my attention. These exciting changes will transform how teams work with SharePoint while adding some much-needed visual flair.
Microsoft is rolling out Viva Connections cards integration with SharePoint agents, creating a more interactive conversation experience right where you work. This smart addition lets you engage with information cards directly in your conversations without switching contexts.
Additionally, the SharePoint experience is getting a much-needed visual refresh with multi-color themes. Site owners will soon have access to eight new out-of-the-box themes through the Site branding feature, finally breaking free from limited color schemes.
These are just the updates that caught my eye this month! Check out the full blog post to see all the other SharePoint improvements coming your way. What features are you most looking forward to? Drop a comment below and let me know which updates will make the biggest difference for your team.
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Microsoft Viva Connections cards in SharePoint agents
Microsoft SharePoint agents will integrate Viva Connections cards into conversations, allowing users to interact with them directly. Public preview starts in late March 2025, with general availability by late August 2025. No admin action is required, but notifying users and updating documentation is recommended.
Microsoft Copilot (Microsoft 365): SharePoint agent web part
SharePoint site page authors can add SharePoint agents to their pages with an agent web part, allowing end users to easily access and interact with SharePoint agents directly from the site pages.
Microsoft Viva Connections cards in SharePoint agents
Microsoft SharePoint agents will integrate Viva Connections cards into conversations, allowing users to interact with them directly. Public preview starts in late March 2025, with general availability by late August 2025. No admin action is required, but notifying users and updating documentation is recommended.
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Microsoft 365 admin center: Manage SharePoint agents via Integrated apps
Admins can manage SharePoint agents as shared apps in the Integrated apps section of the Microsoft 365 admin center. They will be able to block/unblock agents directly in the Shared agents tab.
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SharePoint: OneDrive and SharePoint – Compress your PDF
OneDrive for Web now lets you reduce PDF file size with compress feature. You can choose from three different compression levels that best fit your needs.
SharePoint: OneDrive and SharePoint – Compress your PDF
OneDrive for Web now lets you reduce PDF file size with compress feature. You can choose from three different compression levels that best fit your needs.
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Microsoft Viva Connections: New Engage card in Connections dashboard
We’re excited to announce a new Microsoft Engage feed card in Microsoft Viva Connections dashboard called Stay Engaged.
Microsoft Purview compliance portal: OneDrive support for Data Risk Assessments
Within Microsoft Purview Data Security Posture Management for AI, OneDrive will be added as a supported location in data risk assessments.
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Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (new info)
This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward:
SharePoint: Content Security Policy Control in Tenant Administration
SharePoint Online Tenant Administrators can now allow script sources for modern pages in SharePoint sites. This is particularly useful in scenarios where modern pages have custom code that load scripts (e.g. TypeScript code) from external sources like CDN. SharePoint will now report to administrators where are loaded from sources that have not been allowed giving administrators a way to identify those sources and take actions. Tenant Administrators can also enforce browsers to only load scripts from allowed sources. This behavior can be enabled using SharePoint Online Management Shell.
SharePoint: Advanced Page Analytics
SharePoint page analytics will add enhanced reporting capabilities including long-term data, distribution channel filtering, and reactions and promotions, data exports.
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Microsoft Viva Amplify: Support for sensitivity labels in Microsoft Outlook
Microsoft Viva Amplify will soon support sending mail with sensitivity labels in Microsoft Outlook. In tenants where admins have enabled sensitivity labels on email, users will see the Sensitivity label menu in the Outlook audience selector in Amplify. This menu will respect settings that admins configured for labels, such as requiring the label, providing justifications, and so on. When an email is sent from Amplify, the received email will have the appropriately sensitivity label.
Microsoft Purview Compliance Portal: Endpoint DLP – Protect shadow files for OneDrive
Admins can protect OneDrive shadow files, that are not locally synced on an endpoint device. This feature has a dependency on Just-in-time (JIT) to provide the interim protection.
SharePoint: Improved processing status experience for Content AI models in SharePoint Online
We’re introducing a new activity pane in SharePoint Online to help users track and troubleshoot Content AI model processing. Starting with document translation and autofill, users will be able to view real-time status (in progress, completed, failed) for individual files, bulk selections, or the full library. Completed status will include enriched details like language codes, glossary usage, and column extraction counts. This new pane will eventually replace the current “processing status” column, providing a more consistent and actionable experience.
Microsoft SharePoint Online: We will remove retired DISCO and WSDL web pages
Microsoft SharePoint Online will remove retired DISCO and WSDL web pages between mid-August 2025 and mid-September 2025. ASP.NET web services were deprecated in 2013. Users are advised to use Microsoft Graph for remote operations. Learn more [here](https://devblogs.microsoft.com/microsoft365dev/removal-of-deprecated-disco-wsdl-aspx-pages-from-sharepoint-online/).
SharePoint Online: Content Security Policy Control in Tenant Administration
SharePoint Online Tenant Administrators can now control script sources for modern pages, allowing custom code from external sources like CDNs. This feature will roll out from late March to mid-May 2025, providing a “Trusted script sources” page for managing and enforcing trusted script sources. No admin action is required.
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Microsoft Viva Connections: New Folder card in Dashboard
Microsoft Viva Connections will introduce a new Folder card in the Dashboard, providing a quick view of document library files. The rollout will begin mid-April 2025 and complete by late April 2025. No admin action is required, but notifying users and updating documentation is recommended.
SharePoint: Document Libraries – A new forms experience for streamlined document collection
Introducing native forms within SharePoint Document Libraries to streamline document collection. Users can create custom forms directly in libraries for seamless file uploads and metadata submission. Forms can be shared as links within the organization, facilitating document collection without additional access. This integration enhances productivity by simplifying workflows and improving user experience.
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SharePoint: OneDrive and SharePoint – Apply watermark to PDF
OneDrive for Web now lets you add text or images as watermarks to your PDF documents. You can place the watermark in front of your content and choose the perfect location and angle for it.
SharePoint: Office 365 CDN in SharePoint
Use Office 365 Content Delivery Network (CDN) to host static assets to provide better performance for your SharePoint Online pages.
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SharePoint: Copilot actions in SharePoint document libraries
When you select an item in OneDrive on the Web, the Copilot button appears, offering a range of actions you can perform on that item. The same feature and actions are coming to document library views in SharePoint and Teams.
SharePoint: OneDrive and SharePoint – Use table of contents in PDF
OneDrive for Web can now display a table of contents if it’s already in your PDF. You can click on the line item to jump directly to the location of that page.
Microsoft Copilot (Microsoft 365): Access SharePoint agents in the Microsoft 365 Copilot app
Use SharePoint agents seamlessly without navigating to the SharePoint site. With this new feature, you can quickly return to your most recently used SharePoint agents directly in the Microsoft 365 Copilot app.
Microsoft SharePoint Online eSignature for Microsoft Word
SharePoint eSignature will soon allow users to request eSignatures directly from Microsoft Word documents without converting them to PDFs first. This feature will roll out globally from late May to early July 2025. Users need SharePoint’s native eSignature service enabled and appropriate group policies applied.
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SharePoint: Modern SharePoint Page Templates
The Modern SharePoint Page Templates feature introduces a new Template Gallery, providing users with a centralized hub to discover, preview, and select from over 50 modern out-of-the-box (OOB) templates and custom templates. This feature empowers users to create high-quality, on-brand pages effortlessly, enhancing productivity while ensuring consistency and visual appeal across SharePoint sites. Key highlights: Template Gallery: Centralized hub to access both Saved on this site (custom templates) and From Microsoft (OOB templates). 50+ new OOB templates: A collection of aesthetically pleasing, professional, and easy-to-use templates that empower users to quickly create visually engaging and consistent content for common use cases like status updates, event announcements, and team introductions.
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Microsoft 365 Copilot: New audio overviews for Word and PDF files in Microsoft OneDrive
Microsoft 365 Copilot will soon offer AI-generated audio overviews for Word documents, PDF files, and Teams meeting recordings stored in OneDrive. This feature requires a Copilot license and will be available globally from early to late May 2025. Users can choose between summary and podcast styles for the audio overviews.
Microsoft Purview compliance portal: Site default labeling for SharePoint Online and Copilot
This new capability further integrates SharePoint Online with Purview sensitivity labeling. SharePoint Online document library owners can set a new type of default label on the library, which automatically applies that label to all unprotected Word, Excel, PowerPoint, and PDF files within the library. This simplifies labeling in bulk across document libraries in an organization, enriches DLP and Copilot with signal to allow admins to monitor and restrict access to this content, and enables inheritance of sensitivity labels to output artifacts in Copilot.
Microsoft SharePoint and Microsoft OneDrive: New PDF compression feature
Microsoft SharePoint and OneDrive will introduce a PDF compression feature in April-May 2025, allowing users to reduce PDF file sizes with three compression levels. The feature will be available by default, and no admin action is required. Users can compress PDFs up to 300 MB.
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OneDrive: Prompt to Add Personal Account to OneDrive Sync
This feature enables the OneDrive Sync client on Windows to detect known Microsoft personal accounts associated with business devices and prompt users to sync their personal OneDrive files. If the user accepts the prompt, their personal files will begin syncing alongside their work files. No action is required to enable this behavior by default. Admins can suppress or disable it using the DisableNewAccountDetection or DisablePersonalSync policies.
OneDrive: ask Copilot questions on meeting recordings
OneDrive will introduce Copilot for meeting recordings, providing actionable insights and immediate answers via Q&A. This feature will be available globally from late May to mid-June 2025. Users can recap meetings, generate notes, and highlight @mentions. No admin action is required; notify users and update documentation.
SharePoint: Time to read on SharePoint News posts
Each news item in SharePoint will display estimated read time of the article.
SharePoint: Create multi-color themes for SharePoint in brand center
We’re bringing a new theme creation experience into brand center that supports multiple colors, allowing you to easily create and manage multi-color themes for your sites and related experiences.
Microsoft SharePoint: Customize your sites with multi-color themes
Microsoft SharePoint will soon allow site owners to apply multi-color themes using the Site branding feature or an organization’s brand center. This feature, rolling out in May and June 2025, includes eight new out-of-the-box themes and will be available by default. No admin action is required.
SharePoint Online: New document library template type “Resume repository” for resume organization and hiring
SharePoint Online is introducing a new “Resume repository” document library template for organizing resumes and streamlining hiring. It includes autofill columns for extracting resume details and is available to pay-as-you-go billing users. Rollout starts in April 2025 for targeted release and May 2025 for general availability.
SharePoint: Optical Character Recognition (OCR) Backfill for SharePoint Sites
We are thrilled to announce a powerful new feature that allows tenant admins to select an existing SharePoint Online (SPO) site and backfill OCR for documents already present in the library. This means you no longer need to move all your documents to a new site to ensure they are OCRed and protected.
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