The End of SharePoint Alerts and the Shift to Smarter Notifications

For a long time, SharePoint alerts were one of those features nobody talked about, but almost everyone relied on. You set them once, usually on a document library or a list, and then forgot they existed. An email would show up when a file changed, when an item was added, when someone touched something that mattered. Simple, predictable, and deeply ingrained in how teams kept an eye on their content.

They were never glamorous. Alerts didn’t scale particularly well, the emails were noisy, and governance was always a bit of a grey area. But they solved a very real problem: awareness. In a platform built around shared content, alerts were how many people stayed informed without constantly checking a site.

That chapter is now closing. SharePoint alerts are being retired, and Microsoft is nudging customers toward more modern, more intentional ways of achieving the same outcome.

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By João Ferreira Feb 27, 2026 Documents, Microsoft Lists 0 Comments

How to Build a SharePoint Contact List with Internal and External Users

When I wrote about building a project index in SharePoint, I intentionally focused on structure and discoverability. A single place to see all consulting projects, understand what they are about, and navigate to the right site without friction. In practice, though, every time I implement that pattern, I end up adding one more list almost immediately: a contact list built specifically to store the contact information of everyone involved in the project.

Projects are defined as much by people as they are by sites and documents, and in consulting those people are rarely all internal. Customers, partners, and external stakeholders need to be visible in the context of a project, even when they are not and should not be part of the tenant.

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By João Ferreira Feb 15, 2026 Microsoft Lists, Solutions 0 Comments

How to embed the new Microsoft Lists Forms into SharePoint

I’m excited to tell you that with the new form experience in Microsoft Lists, you no longer need to grant permissions to the list to collect data. This seamless integration means that you can embed a form directly into any SharePoint page, allowing users to submit information without navigating away from the page.

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By João Ferreira Apr 22, 2024 Intranet, Microsoft Lists 0 Comments

How to modify the SharePoint Created By value using PnP PowerShell

Whenever you create a list item or a document in SharePoint, the platform automatically adds the information of the user to the Created By column.

Once the file or item is added to the platform, there is no way to change the value of this column through the UI, however it is possible to do it using PnP PowerShell and that’s what I’m explaining in this article.

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By João Ferreira Feb 2, 2023 Microsoft Lists, PowerShell, SharePoint 0 Comments

How to embed a Microsoft List form in a SharePoint page

If you are looking for a solution to increase the adoption of a new list in SharePoint or Microsoft Lists, getting it embedded in a new page might be a good approach.

By embedding the new item form in a SharePoint page, users will be able to add data to list without leaving the page context, making the process faster and less disruptive.

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By João Ferreira Feb 8, 2022 Microsoft Lists, SharePoint 4 Comments